If you’ve followed news about the California wildfires, you know that many people are forced to flee their homes unexpectedly at a moment’s notice. A little bit of planning goes a long way when it comes to disaster preparedness. One of the best ways to get ready for the worst is by putting together a “bug-out bag” – a collection of important documents and valuables, all in one place, ready to be scooped up and transported at a moment’s notice.
What’s In The Bag?
A quick online search will show a plethora of survival kits available for purchase, and while those are useful (and you already have a small emergency kit in your vehicle for the winter, right?), they’re not exactly what we’re looking for here. For most of us, wilderness survival isn’t our goal when putting together a bug-out bag – when the wildfire comes or the hurricane hits or the earthquake shakes, we want to have handy the documents and means to begin the long and complicated process of rebuilding our lives.
So think of your bug-out bag as a starting point. It’s going to have in it the stuff you need to get started again. And a lot of that stuff is paper records.
The Virtual Bag
One of the best ways to ensure that your valuable records aren’t lost is redundancy. And one of the best ways of storing those redundant records is electronically. Keep copies on your phone, on your tablet, on your PC, and in the cloud. Take care to encrypt and password-protect those files. Then you’ll have them at your fingertips when you need them the most. Do the same with irreplaceable family photographs and videos. Inventory your belongings by photo or video. If it can be digitized, digitize it! And then make sure it’s securely stored in more than one place.
What Records Are We Talking About?
The vital ones! Birth certificates, marriage certificates, deeds and titles, passports and visas, papers of incorporation, leases, contracts, you name it! Some of the most important documents to store in your bug-out bag (virtual or not) are insurance records. Make sure those documents have with them your policy numbers, your insurance agent’s contact information, and instructions on how to file a claim.
And While You’re There…
Since you’re already going through all that insurance paperwork, now’s a great time to review your policies and make sure you have adequate coverage. Have you built additions to the house not covered by the original policy? What’s your policy’s loss-of-use coverage? Has your property value increased? What’s the cost to replace your property? Maybe a quick chat with your insurance agent is in order! It can’t hurt to check in with her annually, anyway. Go see her. She’ll probably give you one of those little magnetic tear-off fridge calendars; those are cool. Whether you rent or own, staying up-to-date with your personal and business insurance is the best way to limit the damage a catastrophe can cause.
Peace of Mind
Now that your documents are digitized and distributed, your vital papers safely stashed, and your emergency supplies consolidated, relax! Enjoy the feeling of being prepared. Add items and remove them from your bug-out bag as you see fit and as your circumstances demand. It’s much easier to maintain a secure document cache than it is to create one. Once you’ve put a process in place, you’ll find it easy to maintain. And now that you’ve got all your unique documents duplicated and secured, go to FEMA for a comprehensive checklist of other items to keep close in case of emergency.